Vendors
A vendor in Rexolia is any supplier you purchase goods or services from. Vendors must be set up before you can receive inventory, record bills, or process vendor receipts in the Finance module.
View and manage vendors
- In the left sidebar, click the Operations Hub icon.
- Select Vendors.
You will see a list of all your vendors. From here you can search, filter, and update existing vendors.
Add a new vendor
- Click Add New Vendor (top right corner).
- Fill in the form:
| Field | Description |
|---|---|
| Vendor Name | Full legal or trading name of the supplier |
| Address | Physical address of the vendor |
| Tax Identification | Vendor's TIN or tax number for compliance and reporting |
| Business Branch | Your business location that works with this vendor |
| Vendor Currency | Default currency for all bills, receipts and invoices from this vendor |
- Click Save to create the vendor.
Business branch
If you operate in multiple locations, assigning the correct branch to a vendor ensures that purchases, bills, and inventory receptions from that vendor are recorded under the right location.
Vendor currency
The currency you set here becomes the default for all financial documents linked to this vendor bills, purchase receipts, and invoices. Set it carefully, especially when working with international suppliers.
Why vendors matter
Vendors are required before you can:
- ✅ Confirm an inventory reception for products from that supplier
- ✅ Record a bill in the Finance module
- ✅ Process a vendor receipt or payment
Always create your vendors before starting inventory or finance operations. You will not be able to complete those flows without a vendor already in the system.