Banks & E-wallets
Bank accounts and e-wallets in Rexolia are used to record and report on cash movements incoming payments from customers and outgoing payments to vendors. They are a cash management tool, not a payment processor.
Accounts set in Rexolia will only record cash movements but never trigger any financial transaction from your accounts physically.
How to Set Account
- In the left sidebar, click the Finance Zone icon.
- Under Cash Management, click Banks & E-wallet.
Add an account
Click Add Account (top right corner) and fill in the form:
| Field | Required | Description |
|---|---|---|
| Business Branch | Yes | The Business location this account belongs to |
| Account Category | Yes | Traditional Bank or E-wallet (MoMo, M-Pesa, etc.) |
| IBAN or Mobile Phone | Yes | Account number or registered mobile number |
| E-wallet Provider | Conditional | Required if category is E-wallet |
| Starting / Current Balance | Yes | Opening balance — defaults to 0 EUR, set the correct amount and currency |
Click Save to create the account.
To update an existing account, find it in the list and click the Edit button.
Currency matters
The account currency must match the currency of the payment you are reconciling. An account in a different currency will not appear as an option during payment registration.
Always set the correct currency when creating an account. You cannot use an account to reconcile a payment if the currencies do not match.
When an account is unavailable during reconciliation
An account will not appear in the payment registration popup if:
- It is linked to a different business branch than the invoice
- It is inactive
- It is in a different currency than the payment
If no account appears, check these three conditions before creating a new one.
What accounts are used for
| Use | Description |
|---|---|
| Incoming payments | Record customer payments during invoice reconciliation |
| Outgoing payments | Record vendor payments for bills and purchases |
| Cash reporting | Track balances and cash movements per account and branch |
Next steps
- Payment Reconciliation: Select an account when confirming invoice payment